3.3 Emergency Planning

Why not check out our Emergency Planning Module Video.

 

isCompliant Tutorials: Emergency Planning from isCompliant on Vimeo.

Our cloud-based management software enables you to easily manage all aspects of your business and helps you meet the requirements of ISO 9001, ISO 14001 and ISO 45001. 

This video shows you how to use the Emergency Planning Module within isCompliant.
For more information visit www.iscompliant.com

Emergency Plans detail what could happen in an emergency situation and what actions should be taken if it were to arise.

3.3.1       Creating an Emergency Plan record

  • Open the Emergency Planning module.
  • Click the New button in the bottom right hand corner.
  • If you have chosen to manually insert codes to this module, you will need to insert a unique reference Code for the record. See Section 2.3.4 on Coding Rules for more information.
  • Enter the Name of the plan.
  • You can add detail to your emergency plan by adding a Description, Environmental Impact, Health & Safety Risk and Special Instructions / Actions.
  • Click Save.

3.3.2       Adding detail to an Emergency Plan

Once you have created the record, you can work through the following tabs to create your Emergency Plan.

Plan Details: As explained in Section 3.3.1, you can add the key details of your plan here: Description, Environmental Impact, Health & Safety Risk and Special Instructions / Actions. You can also change the status of the assessment to Active or Inactive.

Personnel: If certain employees need to be linked to your Emergency Plan, you can add them by clicking on the green box and selecting from the drop down list.

Note: You will need to create staff records in the Employees Module for their names to appear in this list.

Drill Attendees: If your Emergency Plan requires a drill, you can add attendees by clicking on the green box and selecting from the drop down list. A drill date can be set in the Review tab.

Note: You will need to create staff records in the Employees Module for their names to appear in this list.

Suppliers: If any suppliers need to be linked to your Emergency Plan, you can add them by clicking on the green box and selecting from the drop down list.

Note: You will need to create supplier records in the Suppliers Module for their names to appear in this list.

Hazardous Substances: If any substances need to be linked to your Emergency Plan, you can add them by clicking on the green box and selecting from the drop down list.

Note: You will need to create substance records in the Hazardous Substances Module for their names to appear in this list.

Equipment: If any pieces of equipment need to be linked to your Emergency Plan, you can add them by clicking on the green box and selecting from the drop down list.

Note: You will need to create equipment records in the Assets Module for their names to appear in this list.

Risks: If your Emergency Plan links to any risks, you can add them by clicking on the green box and selecting from the drop down list.

Note: You will need to create risk assessments in the Risk Assessments Module for their names to appear in this list.

Environmental Controls: If your Emergency Plan links to any environmental controls, you can add them by clicking on the green box and selecting from the drop down list.

Note: You will need to create environmental controls in the Environmental Controls Module for their names to appear in this list.

Actions: You can create an Action relating to the Emergency Plan by following the steps set out in Section 3.6.2.

Review: Select the name of the employee responsible for assessing the plan by clicking on the grey box next to Assessed By and selecting from the drop down list. Insert an Assessment Date and the Review Due date; it is recommended that you review your Emergency Plans once annually. Where necessary, set a Drill Date, and check the boxes if the plan is relevant to Health & Safety, Environmental or Business matters.

 

3.3.3       Editing or Deleting an Emergency Plan

You can edit an emergency plan by opening the Emergency Plan module and clicking the corresponding Edit button. If you have permission to edit within this module, you will be able to navigate the tabs as above and make any necessary changes.

To delete an emergency plan, open the record and click the orange Delete button at the bottom right of the screen. Remember, you can make the emergency plan inactive if you may need to use it in the future; go to the Plan Details tab and change the Status.

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